At Archmaya Millwork Drafting, our execution process is built on precision, clarity, and collaboration. Once we receive the Scope of Work and Architectural Scans, we initiate a structured workflow to deliver high-quality millwork drawings tailored to your project needs.

1

Initial Review & Scope Alignment

We begin by thoroughly reviewing the provided Scope of Work, architectural scans (PDFs, CAD, or point clouds), and any reference material. This ensures a clear understanding of the design intent, project timelines, and specific deliverables. We identify any discrepancies or missing information early and seek clarifications as needed.

  • ✓ A Project take-off Form to be filled by Client (Millwork Company) to help us understanding your Project Drafting Needs.
NOTE: If needed, before the Project Drafting begins, we can have a Handoff Meeting for understanding the Project Needs & requirements, Following Specific Details & Process..
2

Site Conditions & Reference Coordination

Architectural scans are thoroughly reviewed with the provided scope and background drawings. We carefully analyse the dimensions, site constraints, ceiling heights, wall finishes, and relevant architectural details to ensure our millwork drawings align seamlessly with the space.

3

Drafting & Design Development

Using AutoCAD and other drafting tools, our team starts developing millwork shop drawings. We focus on:

  • ➢ Accuracy of dimensions and field conditions
  • ➢ Integration of architectural elements
  • ➢ Compliance with design intent and client standards
  • ➢ Clear detailing for fabrication and installation
4

Internal QA/QC

Before submitting any drawing, each set goes through a strict quality control check. We verify Plan, Elevation, Sections and details for accuracy and completeness, ensuring they align with the received Scope and Arch. Scan.

5

Initial Submission:

Drawings are shared with Client, for Internal Review and Redlines. Then the Drawings are shared with clients (GCs, architects, or millwork shops) for review. We handle markups and revisions promptly, maintaining open communication to streamline approvals.

6

Final Submission

Once reviewed and approved, we prepare the final drawing package—complete, coordinated, and ready for fabrication and installation. We also assist with revisions during the submittal process, if required.

At Archmaya, we prioritize quality, clarity, and reliability—delivering millwork drafting that supports efficient fabrication and flawless execution on site.

Handling Large-Scale Millwork Projects

For large or multi-phase millwork projects, Archmaya follows a structured approach to maintain full coordination and control:

• Dedicated Project Manager:

Each large project is assigned a Project Manager who serves as the single point of contact between the client and our drafting team. The PM ensures alignment with the project scope, deadlines, and revisions.

• Phase-Wise Scope Tracking:

We divide large scopes into manageable phases—by floor, area, or millwork package—and maintain a phase-wise tracking sheet. This helps in monitoring progress, identifying bottlenecks, and delivering drawings in a controlled, prioritized manner.

• Drafting Team Coordination:

The drafting team works closely under the supervision of the PM. Tasks are allocated based on skillsets and workload, and regular internal check-ins ensure progress and quality control.

• Weekly Project Reporting

We share Weekly Project Reports with our clients, which include:

  • ✓ Progress updates by phase or package
  • ✓ Status of markups and pending items
  • ✓ Upcoming deadlines or deliverables
  • ✓ Risk or delay alerts, if any

This transparency ensures our clients are always informed and can plan fabrication or coordination meetings accordingly.

Billing & Resource Tracking

To maintain transparency and control over project costs:

  • ✓ We maintain detailed billing records for each drafter based on hours or deliverables.
  • ✓ Clients receive drafter-wise reports upon request to track time allocation and billing.
  • ✓ For long-term or retainer-based projects, we provide monthly summary sheets detailing resource utilization.

Maintaining Client Confidentiality

At Archmaya, protecting our clients information and sensitive project information is a top priority. We implement strict confidentiality protocols at every level of our organization to ensure that all Client Details & project data remains secure and is used solely for its intended purpose.

Internal Confidentiality Controls

• Client to Employees Confidentiality:

All Archmaya employees are not disclosed from getting access to Client Details or using any client information outside of the assigned Project.

• Need-to-Know Access:

We limit project data access strictly to team members involved in the specific project. Employees only receive access to files, drawings, or information relevant to their assigned tasks.

• Secure File Handling:

All data is stored on secure, access-controlled cloud platforms. We use encryption and version control to protect files from unauthorized access or alterations.

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